Paper storage cost is a major expense for most law firms. The problem is compounded because most firms file and store originals  and copies the cost of which continues long after the useful life of the paper file.

A major benefit of our document imaging system to Law firms is the ability to significantly eliminate these costs. Roughly speaking, a three-drawer filing cabinet can be stored on one CD. Law firms are paper-intensive. Hundreds of thousands of dollars are spent yearly on case management. Attorneys and staff spend the vast majority of their time creating, filing, managing, storing and retrieving legal documents.

Firms have two objectives when considering a document management system.  It must enhance case management and reduce paper storage cost.

Paper evidence is the cornerstone of litigation, so attorneys spend significant amounts of time collecting and reviewing these documents and growing files with more and more paper. OptiDoc™ brings new levels of accessibility and interactivity to case management. It also meets the essential security requirements of the legal profession. Electronic documents must be visually identical (like photocopies) to the paper documents.  They must be compact, searchable and easily shared both internally and remotely.

Attorneys can quickly search and assemble trial materials in seconds that would take days to find in paper form. Collaborating on a case is handled more quickly and easily with OptiDoc™ .

OptiDoc™ conforms to required security, encryption and audit trail standards. One of the most important features of OptiDoc™ is an easy to use queue workflow system for routing documents When the user logs into the system or performs a data search, the routed documents will be automatically retrieved for processing. This prevents documents from being lost or mishandled and tightens up processing and turnaround time.